What happens on a WHS incident or near miss?

Safety mail is never auto-sent. PreSorted flags notifiability, alerts the WHS manager with context, and holds substantive replies until a human signs off.

Which project systems does it connect to?

Common stacks include project management, Xero, document management, and WHS systems, with Atlas grounding replies in your contracts and SOPs. Procore or Aconex connectors are available on request.

How does it handle SOPA and adjudication clocks?

PreSorted reads the notice, calculates statutory timeframes, and escalates to the contracts manager with a drafted response path — so the programme is protected before the clock runs out.

Does this replace our project administrators?

It replaces the scavenger hunt across email, cost codes, and drawings before each reply — not the judgment on site or in the commercial team.

What happens on a WHS incident or near miss?

Safety mail is never auto-sent. PreSorted flags notifiability, alerts the WHS manager with context, and holds substantive replies until a human signs off.

Which project systems does it connect to?

Common stacks include project management, Xero, document management, and WHS systems, with Atlas grounding replies in your contracts and SOPs. Procore or Aconex connectors are available on request.

How does it handle SOPA and adjudication clocks?

PreSorted reads the notice, calculates statutory timeframes, and escalates to the contracts manager with a drafted response path — so the programme is protected before the clock runs out.

Does this replace our project administrators?

It replaces the scavenger hunt across email, cost codes, and drawings before each reply — not the judgment on site or in the commercial team.

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PreSorted for Construction

Contract clocks don't pause. PreSorted logs, flags, and answers first.

Variations with Friday deadlines, RFIs blocking pours, SOPA adjudication notices, WHS incidents. PreSorted reads each message, logs it in your project system, creates the cost codes, calculates the clock - and alerts the person whose call it is.

See email cases Talk to sales

This morning's inbox - classified 3 needs review 2 gated

5 Of 5 Prepared

Variation request - rock excavation - Friday approval needed

30 min 1 min

Variation Medium Risk Deadline

RFI-0088 - structural beam specification conflict

24 min 1 min

RFI Medium Risk Deadline

Invoice SUB-2026-0441 - $4,200 retention query

36 min + delay 1 min

Payment Dispute Medium Risk Gated

Near miss - scaffold - Level 3 - 2:15pm

27 min 45 sec

Safety Incident High Risk WHS

Notice of intention to apply for adjudication - $87,500

28 min + delay 45 sec

SOPA Notice High Risk Legal

The Project Inbox Problem

The deadline costs more than the work.

Variations, RFIs, claims, incidents - each one carries a clock, and the clock carries the programme.

32 min avg per email

Deadlines buried in threads

A Friday variation approval noted in an email but never calendared - missing it costs 2 weeks of programme.

Safety is statutory

A scaffold near-miss may be notifiable under the WHS Act - scene preservation and escalation can't wait for triage.

Payment disputes have legal clocks

Under the SOP Act, a missed payment schedule can make the full claimed amount payable - plus costs.

Site email vs office systems

Variations, RFIs, and claims arrive by email but live in project systems, Xero, and document management.

Under the SOP Act, a missed payment schedule can make the full $87,500 claim payable. PreSorted spots the notice, checks the history, and gets legal moving inside the same 5-day window.

How PreSorted Fits Construction

Core + Atlas + Hub for the head contract.

From variation to practical completion - every email pattern a builder sees, covered.

PreSorted
Core

Patterns for variations, RFIs, claims, incidents; SOPA and WHS triggers escalate instantly.

PreSorted
Atlas

Contract clauses, WHS procedures, SOPA timeframes - cited before anyone commits.

PreSorted
Hub

project-system variations & RFIs xero cost codes doc-mgmt drawings & notes

Project Email Cases

Five real project emails, handled end to end.

Expand each case to see what PreSorted reads, checks, drafts, and proposes - and where your team decides.

1 Read

VAR-0044, rock excavation, $28,500, critical path Friday deadline

2 Reason

Project system: project + responsible PM Sarah Chen identified Deadline calculated: 2 business days Xero: cost code prepared

3 Draft

“ “Sarah will respond by Thursday EOD at the latest… if you have not heard by Thursday 3pm please contact her directly. ”

Acknowledgement with an internal safety net "

4 Propose

Variation logged + Xero cost code created PM alerted with the Friday deadline prominently flagged

Approve

2 weeks of programme never at risk.

Review Trace Edit Draft Approve & Send Escalate

The Project Inbox Problem

The deadline costs more than the work.

Variations, RFIs, claims, incidents - each one carries a clock, and the clock carries the programme.

32 → 0.5

Minutes per email

Average manual handling of 32 minutes per email, prepared by PreSorted in under 30 seconds.

100%

Deadlines in the system

Every variation, RFI, and notice deadline calendared on arrival - never buried in a thread.

30 min

WHS escalation

Incidents logged, scenes preserved, and the WHS Manager engaged - statutory duties met instantly.

Uncounselled SOPA replies

Adjudication notices get a formal acknowledgement only - legal reviews before anything substantive.

Timing based on the PreSorted construction workflow library - real email workflows, before and after.

The Project Inbox Problem

The deadline costs more than the work.

Variations, RFIs, claims, incidents - each one carries a clock, and the clock carries the programme.

Pj Project management

Xero Dm Document management Wh WHS system

PreSorted Atlas ＋ Procore / Aconex on request

FAQ

Before you decide.

Straight answers for project teams on clocks, WHS, and rollout.

No. Variations, retention disputes, and adjudication notices stay gated. PreSorted prepares the cost code, the clock, and the draft — your PM or contracts manager keeps the decision.

PreSorted for Construction

Build the project. PreSorted holds the paper trail.

Every clock calendared, every incident escalated, every dispute answered carefully - the programme protected by the inbox.

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Enterprise ready · SOC 2 · 50+ connectors

Contract clocks don't pause. PreSorted logs, flags, and answers first.

The deadline costs more than the work.

Deadlines buried in threads

Safety is statutory

Payment disputes have legal clocks

Site email vs office systems

Core + Atlas + Hub for the head contract.

Five real project emails, handled end to end.

Variation request rock excavation — VAR-0044 — Friday approval needed Medium Risk

RFI-0088 structural beam specification — Block C Level 4 Medium Risk

Invoice SUB-2026-0441 short payment — $4,200 retention query Medium Risk

Near miss scaffold — Level 3 — May 13 2:15pm High Risk

Notice of intention to apply for adjudication Invoice SUB-0812 High Risk

The deadline costs more than the work.

Minutes per email

Deadlines in the system

WHS escalation

Uncounselled SOPA replies

The deadline costs more than the work.

Before you decide.

Can PreSorted approve variations or payments without a human?

What happens on a WHS incident or near miss?

Which project systems does it connect to?

How does it handle SOPA and adjudication clocks?

Does this replace our project administrators?

Build the project. PreSorted holds the paper trail.